Policies

 

 

These definitions apply to all Club documents unless otherwise defined in the by-laws or a specific policy or procedure. Words and phrases shall be taken in their plain, or ordinary and usual, sense. Technical words and phrases having a peculiar and appropriate meaning in law shall be understood according to their technical import and shall be defined as in the appropriate Florida Statute. Terms of the masculine, feminine or neuter shall include all absent specific language to the contrary.

 

 

 

Sale of products or services and other commercial activity (h. i. commercial activity) is prohibited on Club property.

The following are exceptions to the above:

 

 

No alcohol shall be furnished or sold to any person at any Harbor Club function

 

Any function may be advertised or promoted as “BYOB’ or “Bring your own beverage”.

 

 

This policy shall apply to all items requiring a 2/3 majority written vote:

 

Board Members, their spouses, candidates and their spouses cannot participate at a polling place.

 

 

The use of the Club House is under the supervision of the Social Director.

The complaining party, in submitting a signed, written complaint to a Member of the Board of Directors recognizes that the records of the corporation are open for inspection to its Members and the public pursuant to Florida law.

 

 

Prior to suspending any Members’ Harbor Club privileges, the Club must have received a written complaint against the Member. Upon receipt of the written complaint, the Board of Directors shall call a meeting of the Board to determine whether the complaint complies with club policies. If the Board determines the complaint to be credible, the Board shall send the Member a written notice that the Board will hold a hearing to determine whether the Member shall be suspended. The notice shall state the basis for the complaint and shall state the date and time of the Hearing at which the member may respond to the complaint. The notice shall be delivered at least fourteen days (14) prior to the Board’s decision. The Member may not be suspended unless the Member has been given the required notice and opportunity to be heard at the Hearing.

 

 

COMPOUND DIRECTOR: The Compound Director shall be responsible for the collection of rents due, assigning space and advising the Board of Directors and Membership of the status of the compound on a periodic basis or upon request. The compound director is also responsible for maintenance of any fence, vegetation, and utilities.

 

RENTER: For the purpose of this policy only, RENTER means any Resident, Renter as otherwise defined, or Guest of a Resident of Imperial Harbor who has signed a contract for use or deposited materials of any kind in the compound.

 

STORED MATERIALS: Storage is limited to those items in which the RENTER has right, title and interest. It is not intended to be a storage facility for items belonging to those outside of Imperial Harbor.

 

RENTER may store any materials that are not generally considered hazardous, explosive or otherwise dangerous within the boundaries of the rental space and to a maximum height at any point of thirteen feet (13’).

 

SIZE: All rental areas shall be 12’ x 60’ (twelve feet by sixty feet). 

 

LOCATION: The Compound Director has discretion as to the location of rental space.

 

RATES: The following rates apply until changed by majority vote of the Membership at a regularly scheduled meeting:

 

Annual rental (01/01 through 12/31)

Members $225.00

Non-Members $450.00

 

Applicable tax will be in addition to the above stated rate.

 

PAYMENT: all rents must be paid in full and in advance of entry to the compound.

 

CONTRACT: RENTER must execute a written contract at the time of entry to the compound and complete all other documents required by the Club.

 

PRO-RATION: There shall be no proration of rents.

 

RENEWAL: A timely paid renewal automatically renews the rental for the same period without the necessity of signing another contract unless rents or document requirements have changed in which case RENTER shall be required to update all necessary documentation.

 

LATE FEE: Any rental fee not paid, or timely postmarked, in full for the following period by the end of the current rental period, is considered late and subject to a late fee of $15.00 (fifteen dollars).

 

SECURITY: All property must be secured to prevent loss or damage to surrounding property or littering of the compound.

 

NON-WHEELED ITEMS: All non-wheeled items require a one-time $150 (one hundred fifty dollars) deposit. Non-wheeled items shall be on tapered skids of treated wood or non-rotting materials, the acceptability of which shall be at the discretion of the Compound Director.

 

PREFERENCE TO CLUB MEMBERS: A Member of the Club shall receive preference in obtaining storage space in the compound under the following conditions:

 

 

SEIZURE AND REMOVAL: Any property found in the compound that is not within an assigned rental space is subject to seizure and removal at the expense of the owner as allowed by Florida Law. 6

 

 

 

Persons over the age of ninety (90) years and having timely paid annual dues for at least the five immediately preceding years shall be exempt from the payment of annual dues in succeeding years upon notification to the Board of Directors in writing after the Member reaches the age of ninety (90) years.

 

The purpose of this policy is to reward the Member. This is a dues exemption only.

 

The use of the Club facilities and participation in Club activities shall not be available to any person residing with or renting from the exempt Member without the exempt Member’s personal attendance.

 

This exemption terminates upon the occurrence of any of the following:

Upon termination of the exemption, dues become payable to the Club within 15 days of notice by the Board of Directors. Dues shall be for one half of the year if the termination occurs prior to July 1 and there shall be no dues payable if the termination occurs on or after July 1. Late fees shall be calculated pursuant to the existing policy.

 

Revocation of the exemption is at the discretion of the Board of Directors.

 

 

The seven (7) members of the Harbor Club Board of Directors shall be reimbursed their annual dues ($205 or current assessment), regardless of the number of properties owned, in February each year

 

 

FISCAL YEAR: The fiscal year is a calendar year.

 

OFFICE SAFE: The office safe is for the storage of the property of the Club only. All Club funds are herein defined are to be maintained in the safe unless being used for the purposes herein expressed. Overnight cash may not exceed $200.00 (two hundred dollars) in excess of the amount remaining in the Impress Fund and Coffee Fund unless extenuating circumstances prevent the deposit of funds.

 

IMPREST FUND: An Impress Fund of $200 is hereby established to provide “up front” funds for authorized purchases for Club activities. The Impress Fund is to be used in lieu of a PETTY CASH FUND for the payment of small, non-recurring expenses. 8

 

COFFEE FUND: A coffee fund of $125.00 (one hundred twenty-five dollars) is hereby established for the purchase of food, drink and supplies for “Saturday Morning Coffee”.

 

REIMBURSEMENT FOR AUTHORIZED PURCHASES: All requests for reimbursement must be accompanied by a signed dated receipt. Reimbursement will only be made for purchases for authorized functions.

 

EXCESS OF REVENUES OVER EXPENSES: For any Club activity, the excess revenues over expenses shall be applied as follows:

 

Key cards are the property of the Harbor Club and subject to cancellation or recall by the Board of Directors.

 

 

For the purposes of this policy, a league is an organization, sanctioned by the Club, authorized to use Club facilities and involves non-Club Members from an outside organization except that a Non-Member Resident may not use the Club facilities.

 

For the purpose of this policy, a group is an organization, sanctioned by the Club, authorized to use Club facilities and involves Club Members only.

 

Membership in a league or group is under the direction of the Social Director and subject to the following:

 

 

Only service animals providing immediate service to a disabled person as defined in the COMPOUND, will be allowed to utilize an area designated by the Compound Director for a pet run.

 

 

It shall be the policy, custom and practice of the Club to protect the information gathered on the Membership application and all other documents from disclosure.

Nothing in this policy prevents the Club from obtaining information other than that which is necessary to the functions of the Club; however, the person from whom the information is sought must be notified that submission of that information is voluntary and be informed as to the purpose and intended use of that information.

 

 

The listed properties are for the use of Club Members, Renters and their Guests unless otherwise specified herein.

 

The Properties Director is responsible for the care, maintenance and security of these properties, their surrounding areas and all property normally contained therein.

 

No one under the age of eighteen (18) years is allowed in or on these properties unless accompanied by a Member, Renter of Guest over the age of twenty-one (21) years.

 

Glassware is prohibited in all areas.

 

 

 

Food and non-alcoholic beverages are permitted. Additional policies may apply to the above properties.

 

 

All social functions fall under the supervision of the Social Director.

 

Smoking is not permitted in any building, nor on the Bocce Courts, Shuffle Courts, Pool area or the enclosed shelter.

 

The property Director shall designate an area outside the pool enclosure to be set aside for smoking.

 

 

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