Harbor Club By-Laws
THE HARBOR CLUB OF BONITA SPRINGS,INC.
REVISED APRIL 1, 2020
|ARTICLE I||NAME & LOCATION|
|ARTICLE III||ABBREVIATIONS & DEFINITIONS|
|ARTICLE V||MEMBERSHIP MEETINGS|
|ARTICLE VI||BOARD OF DIRECTORS|
|ARTICLE VII||NOMINATIONS & ELECTIONS|
|ARTICLE VIII||NOT FOR PROFIT STATUS|
NAME AND LOCATION
The name of the organization is THE HARBOR CLUB OF BONITA SPRINGS, INC., herein after referred to as the Club or club. A common name or a reasonable abbreviation in official communication (e.g. Harbor Club, Club, etc.) intended to identify the corporation is acceptable after first properly naming the corporation in the document.
The principal office of the Club shall be 26230 Imperial Harbor Boulevard, Bonita Springs, Florida, 34135. In the event the principal location becomes unusable, the Board of Directors may change the location to one in close proximity to the present address.
The purpose of the Club is to own, operate, and maintain the amenities and facilities of the Club and to provide social activities for the membership.
ABBREVIATIONS AND DEFINITIONS
In construing all Club documents and each and every work, phrase or part hereof, where the context will permit:
- The singular includes the plural and vice versa.
- Gender specific language includes the other gender and neuter.
- 2/3 majority written vote means that a 2/3 majority of the written votes received is required for affirmation of the matter submitted.
- Board means the duly elected Board of Directors of the Club.
- Certificate means Certificate of Membership in the Club.
- Clubhouse means the building located at the principal address,
- Year or Fiscal year means a calendar year.
- Imperial Harbor means the The Imperial Harbor Mobile Home Estates.
- Harborite means the publication authorized by the Board.
- Meeting means the publication authorized by the Board.
- Member means a member of the Club in good standing as defined by the most current Club document.
- Terms that refer to accounting practices shall be as commonly used by the American Association of Certified Public Accountants.
- Words of technical import not defined here shall mean the same as in the Florida Revised Statues. Non-technical words shall take their common meaning unless the context clearly indicates otherwise.
Membership, within limitation established by the Board, shall be open to all properties in Imperial Harbor providing that at least one person whose name appears on the deed is over fifth-five years of age. This age restriction shall not apply to heirs eighteen years and older.
Membership privileges that shall include one vote per membership and one office per membership, are subject to the policies of the Club as set for in a separate document or documents.
The initial cost of a membership, annual dues and all other membership related policies shall be determined by the Board.
Any special assessment requires a 2/3 vote majority written vote.
All regular and special meetings shall be conducted in accordance with Roberts Rules of Order, Newly revised.
Club meetings shall be held at 7:00 P.M. on the 2nd Monday of the months November through March. Any changes must be by vote of the Board.
A quorum shall consist of not less than 15% of the membership.
The Annual Meeting of the Club shall be held on the 2nd Monday of February each year.
Special meetings may be called by the President, a majority of the Board or by written petition to the Board by 5% of the membership.
The notice of a special meeting shall state the purpose of the meeting and by whom called. Only matters set forth in the notice shall be considered at a special meeting.
Notice and times of all meetings shall be posted on an inside bulletin board and on all entry doors to the Clubhouse at least 48 hours prior to the meeting. 4
BOARD OF DIRECTORS
The officers of the Club shall be President, Vice-President, Secretary, Treasurer, Social Director, Compound Director and Properties Director. The term of office shall be two years. The officers and directors make up the Board.
Regular Board meetings shall be held in the Clubhouse on the 1st Monday of the months November through March and shall be open to the membership and subject to Board policy. Any change in meetings shall be by majority vote of the Board.
The President or a majority of the Board may call a Special Board meeting. All Board members must be notified prior to any meeting.
Notice and times of all meetings shall be posted on an inside bulletin board and on all entry doors to the Clubhouse at least 48 hours prior to the meeting.
A majority of Board members constitutes a quorum and is necessary for passage of any motion.
***REVISED 4/1/2020 CHANGES IN ITALICS & UNDERLINED
The Board shall have charge of the affairs and business of the Club, and specifically
the Board shall, in addition to those herein specified, approve for presentation to the membership all expenditures in excess of two thousand five hundred dollars, resolve any differences that arise within the membership and establish policies for carrying out the above and any other business or activities that may arise.
The Board shall be elected as follows: In even years the positions of President, Treasurer and Social Director shall be open for election for two-year terms. In the odd years the positions of Vice-President, Secretary, Property and Compound Directors shall be open for election for two-year terms.
A vacancy shall be filled either by an appointment by the President with the approval of the Board or at any membership meeting by nomination, second and majority vote.
A person may be elected to the same office for no more than two consecutive terms.
A 2/3 majority written vote is required to remove a Board member.
Any policy formulated by the Board shall be verbally presented at the next General Membership Meeting for information only, printed in the next Harborite, and voted upon at the following General Membership Meeting.
Any action by the President may be overturned by majority vote of the Board except as otherwise provided in this document.
Any action of the Board may be overturned by majority vote of the membership except as otherwise provided in this document.
PRESIDENT: It shall be the duty of the President to preside at all meetings unless he appoints another and, with the Board, conduct and manage the business affairs of the Club. The President shall call such meetings as herein provided and have general supervision and responsibility over the affairs of the organization. He shall determine the number and scope of committees and assignment of duties as necessary. 5
***REVISED 4/1/2020 CHANGES IN ITALICS & UNDERLINED
The President with the Secretary shall sign all written contracts and obligations unless otherwise provided by vote of the Board. The President may direct expenditures of one thousand dollars or less without Board approval on a single, a non-recurring expense.
VICE-PRESIDENT: In the absence of the President, or in the event of his inability or refusal to act, the Vice-President shall perform all the duties of the President, and when so acting shall have all the powers of, and be subject to all the restrictions, on the President.
SECRETARY: The Secretary shall maintain the minutes of all meetings and present a summary at the next meeting for adoption by the members.
The Secretary shall file the proper documents required by and government agency to maintain the legal status of the Club.
The Secretary is responsible for the receipt of correspondence concerning the Club and shall provide the Board with acknowledgement or copies thereof. If for any reason, both the President and Vice-President are absent from any meeting, the Secretary shall act as chairman.
The Secretary shall maintain the membership roll.
TREASURER: The Treasurer shall be responsible for accounting and disbursement of funds, maintenance of a bank account or accounts, maintenance of adequate records and reporting the financial status of the Club as required by the Board.
The Treasurer shall be responsible for the collection of dues and submit the member information to the Secretary unless otherwise directed by the Board. In accepting other monies, the amount and the specific source must be recorded.
The Treasurer’s records shall be submitted in full to the Board prior to January 15 following the fiscal year. The Board shall complete an audit of said records by January 31 and present to the membership at the February annual meeting.
SOCIAL DIRECTOR: The Social Director shall be responsible for planning, organizing and overseeing the social activities of the Club.
COMPOUND DIRECTOR: The Compound Director shall have primary responsibility to oversee the operation and maintenance of the Storage Compound.
PROPERTIES DIRECTOR: The Properties Director shall have primary responsibility for maintenance and operation of properties owned by the Club and secondary responsibility for the Storage Compound. 6
NOMINATIONS AND ELECTIONS
A Nominating Committee of three or more non-Board members appointed by the President prior to the December membership meeting shall prepare a slate of candidates for each office to be presented to the membership at the January meeting.
Nominations shall be taken from the floor. At the close of the January meeting, the slate of candidates for election shall be final. No person shall be nominated without his or her consent.
It is the duty of the Board to maintain the not-for-profit status of the Club.
No person shall receive any funds from the Club except as reasonable payment for legitimate services or products the order for which was approved by the Board or membership.
Amendments to these by-laws may be proposed verbally but must also be in writing and may be made at any membership meeting. After discussion, the amendment will be published in the next Harborite and posted on a bulletin board in the Clubhouse. A 2/3 majority written vote shall be required for the adoption of any proposed
Termination of the Club can only be accomplished, barring exigent circumstances, by unanimous vote of the Board followed by a 2/3 affirmative written vote of the membership.
In the event of termination, the Board shall liquidate the assets and, after payment of costs and expenses, distribute the remainder equally among the members.
If any provision or clause of this document or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications which can be given effect without the invalid provision or application, and to this end the provisions of this document are declared to be severable.